To be considered
For each position of interest, please send a separate email with an attached cover letter and resume to: email@example.com.
Also, include the position title, and if you are a current member of an AFSCME Local, in the subject line of your email.
Administrative Assistant II
|Department:||Research & Collective Bargaining|
|Grade:||Excluded Clerical - Grade 8|
|Salary:||Starts at $56,562|
|Benefits:||List of benefits|
|Posting Date:||June 10, 2019|
This position provides overall coordination of daily administrative activities of the Director and staff by monitoring the workflow, keeping the Director abreast of daily activities, being knowledgeable of the status of project activities and performing follow-up procedures on matters for the Director. Ensures the timely accomplishment of the department’s objectives and projects.
- Makes assessments of the department’s information technology needs and makes appropriate recommendations.
- Creates necessary databases using Microsoft Office and other software programs to meet administrative needs of the department.
- Oversees the distribution of the department mail; redirects and refers mail to appropriate departments or persons as necessary.
- Oversees the maintenance of Director’s and departmental correspondence and request log identifying type of correspondence, subject, date, and principals.
- Ensures adequate clerical support, supervising the daily activities of subordinate staff, tracking and approving subordinates’ leave requests and assigning work as required.
- Completes work evaluations and may establish work improvement plans or issue discipline.
- Assists in the development and administrative oversight of the department budget, initiates and signs "Expense Authorization Forms" (EAFs) for various departmental needs.
- Consults with other departments and sources to determine costs and writes justifications for expenditures.
- Coordinates department’s activities at conferences and the International Convention.
- Manages logistics associated with meetings and conferences for which the department is responsible.
- Consults with professional staff members to stay abreast of departmental activities which have an impact on AFSCME’s interests and updates Director accordingly.
- Performs related work as required.
- Graduation from high school with supplemental courses in word processing, database and spreadsheet software programs.
- Five to seven years of office management; or any equivalent combination of education and experience.
- Ability to effectively delegate, coach and manage a support team.
- Ability to multitask and quickly adapt to changing situations and meet deadlines.
- Advanced knowledge of MS Office software (Word, Excel, Outlook, PowerPoint); and other database tools.
- Ability to compose and review correspondence using standard grammar and business formats. Excellent organizational and leadership abilities.
- Ability to recommend and use appropriate software products to meet department needs.
- Ability to make sound, independent decisions in accordance with policies and procedures.
- Excellent communication and diplomacy skills.
- Some travel and extended work hours may be required.
- Ability to work under tight deadlines in a high-pressure environment and work extended hours as required.